How to Introduce Yourself in an Email – with Examples
Here’s what this article will cover:
A self-introduction email is usually written to someone you’ve never met. It contains information about who you are. The email has to be captivating and interesting, since the person receiving it would have no idea who you are. You can refer to a self-introduction email sample later in the article to find an engaging introductory email for yourself.
- Address your email to an individual: If possible, address your email to a single person rather than sending it to a generic email address of the company- the chances of getting a reply increase in this case.
- Use the right greetings: The greeting that you use in your email has to be personalized. Take time to research the type of company or person that would be receiving the mail. If it is a formal industry, stick to Dear Mr./Ms, followed by the recipient’s name. You can use a Hello, followed by the person’s name, if it is an informal industry.
- Be humble: An extremely important thing to remember is to be polite. It is better to make a suggestion rather than a demand. Try using statements such as “Would you be so kind as to give me feedback on my resume if time allows?”
- Be clear about why you’re writing: It’s never a good idea to beat around the bush when writing an introductory email. Be clear about who you are and the purpose of writing the mail.
- Write about the other person: Your email has a better chance of getting noticed when you mention something you admire about the recipient. Beginning the email with a compliment is a good way of ensuring that you have the reader’s attention.
- Explain your reason for reaching out: Include details about how you got the email address of the recipient and write about why you are sending the email.
- Add a call to action: Your email should be short and specific. It should be concluded with a polite request urging the recipient to take action. For example, you can end your email by saying-
What Are the Advantages of Introducing Yourself in an Email?
In 2020, over 300 billion emails get sent every day, which tells us that the electronic version of good old-fashioned post won’t be going out of style soon. There are many reasons to love email, especially when you need to introduce yourself, so we’ve rounded up a few advantages of introducing yourself in an email.
1. Emails Aren’t So Intrusive
Unlike a phone call that demands immediate attention, emails can be read when and where it suits the recipient, keeping anxiety and irritation levels in this interaction to a minimum.
2. You Can Take Your Time to Write the Perfect Email
A spur-of-the-moment verbal or telephonic exchange can be a good thing, but for many of us, the time to produce a well-crafted email introduction is invaluable to make a great first impression.
3. You Control the Tone of Your Email
Whether you’re writing to a fancy investment firm or a trendy new start-up, you have the upfront advantage of being able to research your addressee before you write to them. Whether this means your tone of voice is serious, light-hearted, or somewhere in between, make sure it’s appropriate, sincere, and respectful.
4. Emails Are on the Record
A quick chat or call might be forgotten soon after the interaction, but an email has staying power. With an email introduction, the recipient and the sender both have something tangible to refer to and follow up if need be.
5. Emails Make Follow-Ups Easy
If the response rate on your original introductory email is particularly slow, you don’t have to start from scratch. Simply forward the original introductory email you sent along with a brief follow-up message, referring back to the original.
Quick tip: Radio silence after your second email may indicate a lack of interest, an incorrect email address, or a very busy recipient. Here it might benefit you to call the company you’re reaching out to to find out if they still exist, if your recipient still works there, or maybe they’re just out on a short leave of absence.